Studio Coordinator

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We are seeking a highly organized and motivated Studio Coordinator with experience in maintaining a physical studio space who takes pride in their work and is excited about being an ambassador of OBB Studios. The Studio Coordinator will be the first point of contact for Studio support and act as an on-site ambassador for clients, artists and staff at our new state of the art studio facility in Hollywood, CA. The right candidate is naturally service oriented, hyper organized, takes pride in keeping a physical space spotless, and is a self-starter eager to make a positive and lasting impression on clients and staff alike. This role will also work directly with third party vendors to negotiate pricing, obtain contracts and execute the day-to-day operations of the entire facility. The ideal candidate has strong industry knowledge, is self-motivated, has a genuine interest in production studio spaces, excellent organizational skills and a proven ability to identify and sustain best-in-class service standards.

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RESPONSIBILITIES:

• Provide the OBB experience through offering outstanding front-line service while maintaining high energy, a great attitude and professionalism when answering phones or functioning as an OBB Studio ambassador for all third party clients, guests and staff. Greeting all guests, serving beverages as requested and ensuring any/all artist rider specifications are ordered ahead of events and available on-site in a timely manner.

• Maintain the physical studio space, ensuring a safe, clean and functional environment is kept at all times (including cleaning/refreshing all public spaces, private rooms and bathrooms throughout the day), tracking who is on-site at all times, and opening/closing the Studio daily.

• Maintain a daily and weekly to-do list with guidance from studio leadership and proactively help with accomplishing all tasks while meeting all deadlines.

• Provide administrative support, print documents, track inventory, order studio supplies as needed, load and unload equipment as well as make sure all equipment is in proper working order and available for use.

• Respond to all 3rd party client requests, as directed by studio leadership team and assist with answering studio related inquiries, coordinating room bookings and scheduling spaces based upon daily bookings and needs.

• Receive, manage and process all studio service requests and ensure all problems that arise are resolved in a quick and efficient manner. Flag potential on-site improvement opportunities associated with service requests.

• Build a preferred vendor list, research and negotiate best vendor pricing and liaise with internal and external partners/vendors/contractors to ensure specialized problems are resolved in a swift, efficient and cost effective manner.

• Draft and implement preventive maintenance schedules for building and equipment, and ensure safety standards are followed throughout the facility.

• Participate on the emergency preparedness planning team, be a point of contact for security and flag any protocol concerns.

• Track inventory and proactively reorder supplies as requested, maintain on-site merchandise and associated merch supplies and make studio related runs on an as needed basis (mileage reimbursable).

• Provide transportation (using golf cart) to and from local parking lot for clients, guests, etc. as directed.

• Other related duties as assigned.

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SKILLS & EXPERIENCE:

• 2-3 years front desk experience required, sound stage and/or on-site production studio environment experience preferred.

• Warm and welcoming attitude with a thorough understanding of how to provide high-end customer/white-glove service while fostering a friendly atmosphere.

• Excellent written and verbal communication skills with proficiency in Google suite, required. Basic knowledge of Adobe software, a plus.

• Excellent organizational skills with acute attention to detail and hyper-focused on maintenance of smooth workflows and scheduling.

• Resolutions focus with an ability to take direction or be self-guided while maintaining a positive and professional demeanor.

• Holistic thinker with an understanding of what to ask while always considering the big picture and granular details in an effort to identify the best approach.

• Ability to multitask and work effectively in a fast paced environment with internal and/or external partners, perform well under pressure, adjust to rapid changes while remaining collaborative and positive at all times.

• Flexible schedule/availability is required, at times this position will have late night and/or weekend responsibilities.

• Ability to maintain confidentiality and use the utmost discretion in every situation.

• Valid driver’s license, required; comfort driving golf carts a plus.

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WORK REQUIREMENTS:

• Must be able to stand, sit, walk, bend, see, hear, speak.

• Must be able to lift up to 25 pounds.

• Must be able to walk up and down stairs.

• Must be able to drive and have a valid license.

• Travel may be required for this role (mileage reimbursable).

 

This is a non-exempt on-site role expected to work Monday through Friday and must have flexible availability after hours and on weekends as needed. The hiring range for this position in Los Angeles, CA is $17-$20 per hour. The base pay actually offered will take into account internal equity and may vary depending on the final candidate’s geographic region, job-related knowledge, skills, and experience among other factors. This position is eligible for overtime, overtime hours may reach 10+ hours weekly during busy periods but are not guaranteed. This position is also eligible for a full range of medical, dental, vision and 401(k) benefits.

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To apply, please send resume and cover letter to recruiting@obbmedia.com. Please no recruiters.

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